ALTAMONT CLUB, INC.
GREENVILLE, SOUTH CAROLINA
The name of this organization shall be Altamont Club, Inc.
The fiscal year shall be January 1 to December 31.
The purpose of this club shall be to maintain and foster social relationships, environmental beauty and neighborhood security for the benefit of the residents of the area; and to provide a forum for exploration of issues affecting the Paris Mountain area.
The membership of this club shall be limited to adult residents or owners of property on Paris Mountain.
Any eligible person may apply for membership to the Membership Chair. Request for determination of eligibility may be made by any member, and in the event of any issue, the Board of Directors shall determine eligibility.
Receipt by the Membership Chair of dues or assessment by an eligible member confers membership.
The annual dues shall be determined from time to time by action of the Board of Directors and shall be payable not later than January 31 of each year.
Board of Directors and Officers
The Board of Directors shall consist of not less than nine, nor more than twelve Directors, with the exact number to be determined from time to time by resolution of the Board. After the expiration of the terms of the initial Directors, Directors shall be elected by the membership.
A Nominating Committee of three members shall be appointed by the Board of Directors before the annual meeting each year. It shall be the duty of this committee to nominate candidates for the membership on the Board of Directors. The Nominating Committee shall report at the next regular meeting of the Board of Directors. Additional nominations from the floor shall be permitted.
The members of the Board of Directors to be elected by membership shall be elected by ballot or voice vote where a candidate is unopposed, to serve for three years or until their successors are duly elected; and their term of office shall begin on the first day of the next fiscal year following the annual meeting at which they are elected. (The terms of office of the initial Board shall be determined by lot-one third for one year, one third for two years and one third for three years). Directors may serve successive terms.
The Board of Directors shall elect the officers of the Club for the next fiscal year at a meeting following the Annual Meeting. Only elected Directors shall be eligible to serve as officers.
The officers of this Club shall be President, Vice President, Secretary, Treasurer, Membership Chair, Highway Chair, Social Chair and Newsletter Chair. These officers shall perform the duties prescribed by these bylaws. Any two offices, except President, may be filled by one person. Officers may serve successive terms.
The officers shall be elected to serve for one year or until their successors are duly elected, and their term of office shall begin on the first day of the next fiscal year following the meeting at which they are elected.
The Board of Directors shall have general supervision of the affairs of the Club
between its business meetings, make recommendations to the Club and together with the Officers, perform such other duties as are specified in these bylaws or permitted by law.
Unless otherwise ordered by the Board, regular meetings of the Board of Directors shall be held each quarter. Special meetings of the Board may be called by the President and shall be called upon written request of three members of the Board.
A majority of the members of the Board of Directors shall constitute a quorum at any meeting.
The duties of the officers of the organization shall be as follows:
a. The President shall:
1. Serve as the presiding officer of the organization;
2. Act as the representative of the organization to the public;
3. Appoint members to positions provided for in the Bylaws;
4. Appoint committee chair and committee members;
5. Have the authority to sign checks for the organization.
b. The Vice President shall:
1. Assist the President;
2. Preside in the absence of the President;
3. Learn all aspects of the President’s duties in preparation for service as President the following year;
4. Serve as a member of the Nominating Committee;
5. Automatically be nominated by the Nominating Committee as President for the following year;
6. At the beginning of the term as Vice President, shall coordinate with the Past-President and the South Carolina Secretary
of State’s office to become the registered agent for the organization. The Vice President shall also serve as the registered agent for the organization during the period that he/she serves as an officer of the organization and until a successor registered agent is duly appointed and reflected in the records of the South Carolina Secretary of State.
c. The Secretary shall:
1. Record the minutes of all meetings;
2. Maintain organizational records.
d. The Treasurer shall:
1. Be responsible for the collection of membership dues;
2. Have the authority to sign checks for the organization; and
3. Be responsible for the financial planning of the organization, including the preparation of financial statements, budgets, and documents as deemed necessary by the officers.
e. The Membership Chair shall:
1. Be responsible for submitting any questions regarding the eligibility of prospective members to the Board of Directors for consideration;
2. Be responsible for the organization encouraging eligible members to join.
3. Maintain the membership directory.
f. The Social Chair shall:
1. Plan and make arrangements for social events for the membership;
2. Notify members of events; and
3. Solicit ideas from members for social events.
g. The Highway Chair shall:
1. Be responsible for coordinating trash pick up dates with members for the Adopt A Highway Program;
2. Be responsible for sign and bag placements prior to pick up dates.
h. The Newsletter Chair shall:
1. Publish regular Newsletter and mail or send the newsletter to members;
2. Provide updates to the organization’s website.
The Nominating Committee shall be the standing committee of the organization. The Nominating Committee shall be chaired by the immediate past President, or if such individual is no longer an active member of the organization, an individual appointed by the acting President. The other members of the Nominating Committee shall be the President and the Vice President.
The Nominating Committee shall prepare a slate of candidates for the Board of Directors and for the consideration of the membership.
The regular meetings of the Club shall be held at times and places determined by the Board of Directors.
The annual meeting shall be held in the fall for the purpose of electing members of the Board of Directors, receiving reports of officers, directors and committees; and for any other business that may arise.
Special meetings may be called by the President and shall be called upon the written request of ten members of the Club. The purpose of the meeting shall be stated in the call. At least three days notice shall be given.
Twenty members of the Club shall constitute a quorum at any meeting of the membership.
The President, with the approval of the Board of Directors, shall appoint such standing and special committees as are specified in these bylaws and from time to time those that are deemed necessary to carry on the work of the Club.
The functions of such committees, unless prescribed in these bylaws, shall be determined by the Board.
The President shall be ex officio a member of all committees.
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws or with any special rules of order the Club may adopt.
Notices may be provided by means of mail or electronic communication.
These bylaws may be amended at any regular or annual meeting of the Club
by a majority vote of the members present provided that a quorum exists.
The Board of Directors may vote to dissolve the organization after sending to each active and inactive member a notice of intent to dissolve the organization. Such notice must be sent at least (30) days before the date of the vote on the question of dissolution.
Upon the dissolution of the organization, the Board of Directors shall, after paying or making provision of the payment of all the liabilities of the organization, dispose of all the assets of the organization in such manner or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, as the Board of Directors shall determine.
October 2, 2006